Weekend Business Trip: Accounting and Payment in 1C:ZUP

In some situations, you simply can’t avoid working on a weekend during a business trip. Whether it’s signing important documents, handling emergencies, or managing large production orders – the circumstances may vary, but the solution remains the same. Business trips on weekends are legally permitted, provided the employer obtains the employee’s consent. If the employee has no objections, the trip can proceed on legal grounds. We address all the other nuances, and if you need help with organizing business trips, choose TravelHub.

Regulatory Framework

The Labor Code of the Republic of Belarus contains several provisions that govern business trips and weekend work. In Chapter 9 (Guarantees and Compensation), Articles 91–95 address business trips, while Article 263 is relevant for women. Weekend work is covered by Article 69 (in Chapter 6 on compensation) as well as Articles 137, 142, 144, 263, 276, 287, and 297 in other chapters. It’s essential to be familiar with all these points when organizing corporate business trips.

How to Pay for a Weekend Business Trip

Let’s examine the details of compensating for a weekend spent on a business trip. The law provides two options – the employee chooses the most suitable one, and the employer must accept that decision. So, don’t rush to book airline tickets for a business trip until you receive a confirmation.

First and foremost, the salary for a weekend business trip must be paid as if it were a regular workday. Additionally, the employee should receive so-called double pay for working on a weekend while on the trip—that is, an extra payment for each hour worked. The exact amount is determined by the payment method (if paid piecewise, it must not be lower than the piece rates; if time-based, not lower than the hourly tariff).

The second option is to take time off. The employee has the right to choose compensatory time off instead of receiving extra pay for working on a weekend. Keep in mind that for any business trip, the employer is also required to pay per diem and reimburse expenses (for transportation and hotels for the business trip).

Is a Business Trip Order Required for Working on a Weekend?

Before the employee departs, it is crucial to properly prepare the documentation. A travel order to dispatch the employee on a business trip is required, along with an order confirming the employee’s consent to work on a weekend. These can be combined into a single document. Issuing a service assignment is allowed, though not mandatory. Upon returning to their regular position, the employee must submit an expense report.

How to Record a Weekend Business Trip in 1C:ZUP

Recording a weekend business trip in 1C begins in the “Payroll Calculation” section of the settings menu. It is important to ensure that all the items necessary to process the employee’s pay are entered into the system. Marks should be placed in the “Leave Accounting” block under the “Business Trip” and “Time Off” fields, as well as in the “Other Accruals” block next to the “Work on Holidays and Weekends” item. Apply the changes and save the settings.

Next, proceed to process the weekend business trip directly in 1C. Navigate to the “Payroll” section and select “Business Trips.” Enter all the required details such as the organization and the dates. In the same section, click the “Create” button and fill in the “Work on Weekends and Holidays” field. Enter the number of working hours on the weekend and choose the compensation method. After that, the program will automatically calculate the salary in that section.