“Our Cases”: How to Organize a Trip to Chinese Factories

This time in the “Our Cases” section we will tell you about organizing a business trip to China for industrial tourism. The TravelHub team was tasked with ensuring a high level of organization and comfort for the trip participants.

*Due to the terms of the Non-Disclosure Agreement (NDA), some details have been changed or omitted. This case study is intended to demonstrate our unique approach to solving complex business problems and achieving set goals while strictly maintaining the confidentiality of our clients.  

Given:

• Client: XXX
• Industry: Paint and Varnish Company
• Travel group: 12 people
• Team building directions: industrial tourism.

Task from the client:

The client approached TravelHub with a request to organize a trip to China with a visit to factories related to the company's industry.

Difficulties in organization:

To organize a business trip to China with a visit to factories, it is necessary to identify the relevant enterprises, coordinate and organize meetings and excursions. It was also necessary to make visas for employees from the Russian division. Other points in the organization:

1. Identify factories and plants in China that match the company's scope of activities.
2. Coordinate and organize meetings and tours at factories.
3. Provide booking of flights, transfers and accommodation for the group.
4. Arrange for a guide and translator to accompany the group.
5. Prepare information materials and provide participants with all necessary information about the trip.
6. Oversee the implementation of all organizational matters to ensure the successful and efficient conduct of the business trip.

Solution:

TravelHub suggested Beijing as the main excursion destination, with the opportunity to visit key attractions. The entire tour lasted five days, of which two days were spent in Beijing and three days in Shanghai. In Shanghai, the group visited the Volkswagen plant.

During the preparation process, travel designers solved the following problems:

• Organization of flights in economy and business classes.
• Transfer throughout the program.
• Railway crossing between Beijing and Shanghai.
• Accommodation in five-star hotels.
• Organization of meals throughout the program.
• Assistance in preparing documents for obtaining a visa for Russian citizens.
• Organization of excursion services.
• Provision of a guide and translator.

These measures ensured a high level of organization and comfort for the team building participants, which contributed to the successful holding of the event and positive feedback from the participants.

Results:

TravelHub demonstrated a high level of competence in organizing a business trip to China for a client. Through careful coordination and attention to detail, TravelHub ensured a high level of comfort and efficiency of the event, receiving positive feedback from participants. These results confirm that TravelHub is a reliable partner in organizing business events, demonstrating the ability to effectively solve complex problems and provide quality services.

If you want to provide your business with high-quality events and unforgettable impressions for your employees, contact TravelHub. We guarantee professionalism, accuracy and an individual approach to each client. Trust the organization of your business trips to professionals!