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This time in the “Our Cases” section we will share our experience of how to organize business trips with shift workers. An industrial company specializing in construction and manufacturing faced a difficult task.
*Due to the terms of the Non-Disclosure Agreement (NDA), some details have been changed or omitted. This case study is intended to demonstrate our unique approach to solving complex business problems and achieving set goals while strictly maintaining the confidentiality of our clients.
Given:
- Client: XXX
- Industry: Oil production and refining
- Number of employees: 1000+
- Number of business trips: 5+ per month
- Travel destinations: Russian Federation, China, Kazakhstan
- Feature: complex logistics, long flight duration and number of transfers
Task from the client:
An industrial company specializing in construction and manufacturing sought to organize business trips for shift workers who needed to travel more than 4,000 km.
At the same time, over such long distances, labor laws must be observed and safe working conditions must be ensured. To do this, it was necessary to provide for stops at hotels for proper rest and food.
Difficulties in organization:
- Long routes. Traveling with transfers became a real challenge that required careful planning and coordination to minimize travel time and prevent unnecessary fatigue of employees.
- Compliance with labor laws. Organizing a full rest in hotels along the route was necessary to comply with labor laws and ensure the safety of employees.
- Diversity of bookings: Using different booking systems and suppliers created complexities in booking, synchronization and expense management, requiring special attention and precision.
Solution:
The company turned to TravelHub to implement a single solution for booking and managing business trips, as well as to develop a standardized travel policy:
- The introduction of a centralized system allowed the company to coordinate all flight, hotel, and transfer bookings through a single platform. This provided transparency and control over expenses, as well as corporate discounts and special conditions. The platform ensured global consistency, making it easier to book and track trips.
- Routes were developed that took into account the duration of flights and the need for rest stops. Employees were given the opportunity to rest in comfortable hotels along the route, which contributed to compliance with labor legislation. Transfers were organized in such a way as to minimize waiting time and ensure uninterrupted delivery of employees to the workplace.
- The platform provided 24/7 support and a staff tracking system to ensure safety and prompt response to any emergency situations. Safety rules and guidelines were developed, including emergency contact details and recommendations for action in case of unforeseen circumstances.
Results:
These measures allowed the company not only to optimize the business trip process, but also to create comfortable and safe conditions for its employees.
- Cost savings: The introduction of a single platform and standardized travel policy has reduced travel costs by 14% .
- Increased efficiency : The centralized system simplified the planning and coordination process, increasing convenience and reducing time costs.
- Compliance with Laws: The company was able to ensure compliance with all labor laws, which increased employee safety and satisfaction.
This example clearly illustrates the importance of using centralized solutions for business trip management. This is especially relevant in complex cases, when routes are long, and compliance with labor laws is mandatory. The implementation of a single platform and standardized processes not only significantly reduced costs, but also increased the efficiency of business trip management. Don't miss the opportunity to optimize your business trips. Implement a centralized solution today and feel all the benefits in practice.
