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The period between major business trips is the perfect time to recharge your team and move conversations from chats into real life. We’ve gathered ten formats that work equally well for both “office swimmers” and distributed teams. Each option comes with a preparation checklist so you only need to set the dates and finalize the budget.
1. Intellectual Show-Quiz
A host divides the participants into random teams and then selects rounds with questions on logic, music, movies, or company history. This format easily incorporates corporate values: add a couple of rounds on industry pioneers or colleagues’ achievements, and you have a subtle yet effective brand event.
What You’ll Need
- A host/moderator and a timer;
- A screen for the presentation or question cards;
- Answer sheets and markers.
Formats
The quiz can easily be adapted to a hybrid format: some employees participate in person while others join remotely. When using external speakers, check the sound and lighting in advance, especially if the office is an open space.
2. Culinary Battle
Cooking together under the guidance of a chef enhances communication and time management skills. Divide participants into mini teams, provide identical baskets of ingredients, and set a 45-minute timer. The finale is a tasting session and the awarding of “Michelin” stickers.
Business Perk
After the event, your team will leave not only well-fed but also more united: the culinary race mirrors working in sprints when deadlines “burn.”
Helpful Link
If you’re planning an off-site format, a quick flight search with flexible dates can be a lifesaver for participants coming from other cities.
3. Modular Painting
Each participant decorates their own canvas, and in the end, all the canvases come together to form one piece of art—a company logo or an abstract pattern. Even those who claim they “can’t draw” get into the action after their first brushstroke.
What to Prepare
- 40×40 cm canvases, acrylic paints, aprons;
- Speakers with a playlist featuring laid-back jazz or lo-fi;
- A presentation of the final artwork at the end.
The painting can be hung in the reception area or gifted to a top manager as a symbol of team spirit.
4. Urban Exploring
A tour “with a twist”: the guide combines storytelling with a quest. Participants search for artifacts, complete photo challenges (“take a selfie with a lion bas-relief,” “find the house with the green door”), and uncover the lesser-known corners of their hometown.
Life Hack
Use gamification—QR codes lead to the next points, and scores are tracked via a mobile app.
5. Immersive Quest
Whether it’s a detective, horror, or sci-fi theme, there’s ready-made props and a script for every storyline. Teams move between stations, crack codes, eavesdrop on clues through an old radio, or interact with actor-NPCs.
Why It Works
In this stressful yet controlled setting, people quickly assume roles: leader, analyst, negotiator. The skills they gain carry over to their work projects.
6. Shooting Day
Participants divide into studios: screenwriters, actors, camera operators, and editors. The challenge is to shoot a short film in just three hours. The finale features a “red carpet,” popcorn, and audience voting for the best film.
Mini-Scripts
- A silent film-style commercial for the company’s product.
- A western featuring drones and cowboys on Segways.
The video can be used on the employer’s social media—an excellent bonus for the HR brand.
7. “Shark Tank” Pool
A format inspired by the show Shark Tank. Teams come up with a product, crunch the numbers on unit economics, and attempt to convince the jury to invest “play capital.” Often, the boldest ideas win—think heated socks controlled via an app, a coffee-flavored lollipop cube, or an alarm clock that battles procrastination.
Technical Setup
A laptop, projector, and whiteboard with markers—everything you need. Award the winners a certificate for a 5-star dream hotel stay for their upcoming vacation.
8. Book Lovers Club
This format works well for distributed teams. Once a month, participants meet on Zoom or in a local café, discuss the chosen book, and create a mind-map of takeaways. To keep engagement high, alternate between fiction and non-fiction literature.
Moderator Tip
A couple of weeks before the meeting, send a reminder and, a day prior, a short checklist of discussion topics. This way, people come prepared, and the conversation avoids turning into a spoiler fest.
9. Giant “Monopoly”
A 6×6 m board, life-sized dice, banker-animators, and a jail photo booth. Teams negotiate, participate in auctions, and suddenly find themselves hit by taxes. The key is to balance risk with a safe strategy.
Organizational Package
- Rental of a 250 m² conference room;
- Printing of game money featuring your brand’s style;
- Photo and video coverage.
If the event is in another city, book flights in advance. The online flight ticket service will help secure the best fares and provide free exchange options.
Don’t Forget the Logistics
Your team event will be even more effective if you combine it with a trip to a conference or industry forum. You can reduce travel expenses by using b2b travel solutions from TravelHub. The platform will collect applications, optimize routes, and deliver an automatic report for accounting.
